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Finance & Admin Officer : ActionAid

Finance & Admin Officer at ActionAid Bangladesh

ActionAid Bangladesh has recently published a job circular for the position of Finance & Admin Officer.

ActionAid Bangladesh is looking for suitable candidate for the following position:

Finance & Admin Officer

Unit:Local Rights Programme (LRP)
Location of posting:Shyamnagor, Satkhira (LRP – 54)
Types of contract:Fixed term contract
Duration of Contract:Up to 31 December 2022 (if not extended)
Number of Position:01 (One)
Salary and benefits:Monthly Gross Salary will be BDT. 20,000 with other admissible benefits
such as festival bonus, mobile allowance and group life insurance etc

Job Summary

The Finance & Admin Officer position is accountable for the project activities in the working area at LRP-54. S/he will perform day to day financial management related tasks of LRP-54. S/he also ensure record keeping, system entry & analysis. S/he provides support on Project Grants management. S/he is responsible for prepare financial reports & share with management as per reporting schedule. S/he supports Community based organizations (CBO) for maintaining their financial documents. S/he audits CBOs and shares report with LRP-54 management. S/he helps to prepare LRP-54 yearly budget. S/he carries out administrative and HR related tasks of LRP-54. S/he provides IT support for the project office when required. However, s/he will be responsible below task of LRP-54.

  • Day to day financial management related task of LRP-54, Shyamnagor.
  • Record keeping, system entry & analysis.
  • Provide support on Project Grants management.
  • Prepare financial reporting & share with management as per reporting schedule.
  • Budget preparation & monitoring.
  • Administrative related jobs of LRP-54.
  • HR related jobs for the LRP-54.

Key responsibilities include (not limited to)

Financial Management

  • Checking of bill related document, prepared voucher & process for entry.
  • Analysis system Ledger & Reconcile system balance.
  • Day to day Bank transaction and prepare monthly Bank Reconciliation statement on time.
  • Analysis of the system ledger & reconcile balances on timely basis.
  • Follow up of payment process.
  • Staff advance management.
  • Ensure VAT & Tax and other compliances as per policy in dealing with any transaction and related process.
  • Filling of vouchers after completing of entry process at AAB CO.
  • Beneficiaries groups financial documents review and provide feedback at field level.

Budget preparation & Financial reporting

  • Prepare yearly budget & process for finalization and account coding.
  • Analysis of budget variance, prepare and share Financial Report on time with management.

Support to Program & sponsorship unit

  • Monthly progress plan & next month plan submits in accurate time.
  • Participate & share report of financial management in monthly meeting.
  • Programme participant list prepare.
  • Support to program on various matters at field level.

Support to Administrative Task

  • Ensure timely payment of all utility bills (Office rent, Electricity bill, Internet bill, Newspaper bill etc.).
  • Support to admin support staff to maintain office security and others admin related task.
  • Fixed assets & inventory management.
  • Procurement related jobs

HR management

  • Prepare of monthly salary sheet & process for authorization.
  • Salary transfer letter forward to bank.
  • Staffs attendance register and timesheet management on monthly basis.
  • Maintain personal files and leave records of staffs

Any other task require by team

  • Support to Project Manager & other staffs for any other jobs.
  • Any other tasks assigned by Line Manager/Project Manager

Emergency response projects grants management

  • Donor contract management.
  • Support to procurement process as require and payment process of vendors.
  • Checking of bill related document, prepared voucher & process for system entry.
  • Analysis of system ledger & prepare financial reports for management and donor on time.
  • Any other tasks assigned by Line Manager/Project Manager

Relationships

Finance & Admin Officer will report to Programme Manager – LRP Implementation and will work closely with the finance focal of ActoinAid Bangladesh.

Required Educational Qualification and Experience

  • Bachelor of Business Administration or related degree under recognized educational institution. Capacity building training on basic accounting, accounting software etc
  • At least 3 years progressively responsible work experience in related field

Technical Skills

  • Sound knowledge of Computer (MS office, internet & email).
  • Able to work under pressure and meet deadlines.
  • Good communication skill in English – both oral and written
  • Budget preparation and monitoring
  • Skill on Software based financial report preparation.
  • Sound knowledge about update VAT & Tax process and circular

Application instructions

Only those who meet the above requirements are requested to apply following these instructions:

  • Last date of application is Wednesday, 13 April 2022. Due to emergency, recruitment will be on rolling. The    interested candidates are requested to apply before deadline
  • Please click here to submit your application. 

Application Closing Date: 13 April 2022

Apply Now



Job Source: Bdjobs Circular

Job Category: NGO Jobs

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